ADMINSTRATIVE OFFICER

JOB ROLE

Overall responsibility in managing office activities, providing administrative support to Country Manager and Government Relations Manager, and ensuring the office runs smoothly.

 

KEY ACCOUNTABILITIES  

  • Provide administrative assistance to various departments, including document preparation, data entry, and file management.
  • Report and address any facility-related issues promptly
  • Help in filing and recording of client files in KSA
  • Handle incoming and outgoing mail and packages
  • Organizing of the office contact information update and business cards filing
  • Scheduling the office meetings and emailing the online meeting links and calendar invitations
  • Assisting in preparing and emailing clients the project proposals and project agreements
  • Liaise with various suppliers and maintenance teams
  • Providing excellent customer service
  • To act as administrative officer for the operations department
  • Assist GRM in filing of receipts in CRM

 

KEY RESPONSIBILITIES 

  • Attention to detail and work in a time-conscious and time-effective manner
  • Liaise with the UAE operations and to ensure client files are filed properly
  • Liaise with relevant government departments for queries and clarifications
  • Accurate and up to date CRM system and filing system

 

ATTRIBUTES AND SKILLS

  • Excellent verbal communication skills.
  • Excellent interpersonal and customer service skills.
  • Organized and resourceful
  • Basic understanding of administrative and clerical procedures and systems.
  • Proficient with Microsoft Office Suite or related software.
  • Proven work experience as a Receptionist, Front Office Representative, or similar role
  • Hands-on experience with office equipment
  • Professional attitude and appearance
  • Multitasking and time-management skills, with the ability to prioritize tasks

 

EXPERIENCE AND EDUCATION

  • High school diploma or equivalent
  • Fluency in both Arabic and English is mandatory
  • Knowledge of local office and administrative procedures

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